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Automated Capture of Utility Invoices with Robotic Process Automation (RPA) Technology

Automated Capture of Utility Invoices with Robotic Process Automation (RPA) Technology

For some customers, retrieving and capturing utility invoices and the associated data entry can be a cumbersome and costly process. Monthly, the AP staff must visit various portals and manually login, locate and download invoices. Once downloaded, users will manually have to save the electronic invoice into a folder for further processing including manual data entry into the ERP system. This entire effort can be eliminated by leveraging the Kofax Kapow robotic process automation platform.

Robotic Process Automation (RPA) TechnologyThe Kofax Kapow platform can reduce the repetitive tasks discussed above using software robots. The robot will log into a vendor web portal, navigate to their invoices, extract HTML-based invoice header information, download PDF format invoices if available and post the data into workflow for further processing or the ERP system for workflow and payment processing. The solution will also store the associated invoice documents (typically PDF) into a content management system, ERP system or both depending on your requirements.

While the concept above pertains to downloading utility invoices, the same technique can be used for invoice upload to various sites. Many companies (vendor or customer) require invoices to be uploaded via a portal. The Kofax Kapow platform can be used to push the data and documents that already exist in the host ERP system to the predefined portals, thus eliminating duplicate data entry and manual tasks associated with navigating into and out of portal sites.
A typical solution can achieve the following results:

  • 25-50% cost savings
  • Typically, one robot can do the work of two to five FTEs
  • Increases staff productivity, service levels and capacity by 35-50%
  • Delivers consistent 100% accurate data

In summary, The Kofax Kapow platform can help eliminate manual and redundant tasks that include document and data download, data entry, document and data upload and data aggregation.  This creates the opportunity for companies to repurpose staff for productive and proactive tasks versus manual tedious tasks.

For more information on Kofax Kapow,  email us at or contact your existing Solutions Management expert at All Star Software Systems.

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