Solution Spotlight

Accounts Payable Automation Helps Reduce Processing Costs by 85%

PayStream Advisors research reveals the average cost of manually processing an invoice can be as high as $20, versus $3 for automated invoice processing. The payback period for investment in invoice and AP automation is short, ranging from 6-18 months on average. A proven problem with proven solutions, AP process automation is a low-risk investment.

Immediate and ongoing results of this are:

• Capture and normalize incoming information no matter the source – paper, email, attachments, fax, EDI and XML
• Eliminate 80% to 95% of data entry
• Automate the approval and exception processing of various invoice types (PO, non-PO, expense, inventory, recurring, etc.)
• Promote straight-through “touchless” processing
• Eliminate up to 90% of the processing time for each invoice
• Real time and interactive analytics pertaining to bottlenecks, invoices that get paid without being approved, and productivity of the users plus more
• Retrieval of documents within seconds
• Eliminate supplier inquires, upload invoices and update vendor master with a self-service vendor portal

The All Star AP Invoice solution can integrate with any line-of-business or ERP system (SAP, Ariba, Oracle eBusiness Suite, PeopleSoft, Lawson, JD Edwards, Microsoft Dynamics, Infor, Workday). This integration will enhance and compliment your existing software investment in ERP and infrastructure and will guarantee accountability throughout your organization.

Take advantage of the complete solution or choose the parts you need that best fit your business and existing infrastructure.

To learn more about how AP automation can improve your customers’ and prospects’ bottom lines, click here.

Product Spotlight

OnBase WorkView | Case Manager

WorkView | Case Manager is a low-to-no-code component of OnBase that can be used to build business applications. It is primarily used to build three things: tables of data, relationships between data, and user interfaces to view/interact with the data. The true power of WorkView comes from being a part of a robust OnBase suite that includes workflow, content management and file sync and sharing.

Most organizations have at least one core business application like HRIS, CRM, or ERP. This is the source of truth and the primary business application for day-to-day operations. But there are also shared spreadsheets, standalone applications, custom applications, legacy applications, Lotus Notes, Access and standalone databases in addition to paper checklists and emails. WorkView is the glue that can give you the ability to standardize on a configurable tool for building applications thus minimizing the number of applications in your infrastructure and becoming experts with a single application that does what your core systems can’t do easily and also can support adding functionality to your core system with mobile and workflow functionality.

What type of use cases does this lead to? Things like contract management, vendor management, benefit enrollment tracking, employee management, HR onboarding and offboarding, incident management, policy administration and many more. Below is a great example of WorkView in action where a user can see data, process milestones, documents, tasks, notes and collaboration all from one screen.

For more information about OnBase WorkView, please contact your existing Solutions Management Expert at All Star or email us at sales@allstarss.com.

What’s New

All Star Now Offers Data Validation and Administrative Services

Data Validation

All Star provides many flavors of document and data capture solutions. These can be completely on premise, in the cloud or a hybrid in addition to being completely outsourced. The resulting solution is based on your preference. Many of our customers are using software that captures invoices, extracts header and line item data and sends the data and the document into workflow and ultimately the target ERP system.

As a way to augment our customers’ staff, All Star can log into our customers’ capture systems and perform the data validation aspect of the process. This occurs after data is extracted but before data is sent into workflow and ERP. This effort is no different than a customer’s AP team performing the same function, but this now frees up the AP team from doing data entry so they can focus on more high value tasks.

The data validation aspect is a method for checking the accuracy of data extracted as well as any validations against the ERP system or calculation discrepancies. This can be considered a form of data cleansing. Data validation ensures that your data is complete (no blank or null values), unique (contains distinct values that are not duplicated), and the range of values is consistent with what you expect. The goal is to ensure the only transactions that make it into your target systems are clean and validated.

Admin Services

In addition to Data Validation services, All Star is now offering Administrative services to help improve process flow delays, assist users processing data and to manage tedious clerical tasks that customers may not want to handle. Not to be confused with Managed Services (our technical offering), these tasks are generally clerical, administrative or related to process training in nature and often supplement our Validation Services.

Typical tasks may include, but are not limited to:

• Identifying sender of invoice
• Reviewing failed email imports
• Attachment review / no attachments
• Who validated / approved / routing (History)
• Validation training
• Validation rules and Q&A
• Basic knowledge base maintenance and conflict resolution

For more information regarding our Data Validation and Admin services, please contact your All Star account manager or reach out to us at sales@allstarss.com.

Hyland Announces Second Release of OnBase Foundation

We are very excited to share Hyland’s news of the second release of OnBase Foundation, OnBase Foundation Enhancement Pack (EP) 2. With improvements for users and administrators alike, this OnBase release continues to build on Hyland’s product strategy of more frequent updates and increased cadence of enhancements.

OnBase Foundation EP2 includes brand-new solution offerings featuring responsive UI components,  including a new Salesforce integration; the first in a series of REST APIs; and increased support for key compliance requirements.

OnBase Foundation Community

You’ll find extensive resources on Hyland Community, the dedicated OnBase customer portal. The OnBase Foundation Community  f eatures an interactive interactive video gallery   with a new overview video, updated release notes, module reference guides, technical bulletins and help files.

Hyland’s Foundation Strategy

This OnBase release is part of a new product versioning strategy across Hyland’s content services platform. Learn more about this strategy by watching this brief video.

We hope you’ll take advantage of these resources to discover all that is new and exciting in OnBase Foundation EP2 — the most feature-rich, secure and forward-looking version of OnBase to date.

For more information about OnBase, please reach out to our Solutions Management Experts at sales@allstarss.com.

Software Updates

OnBase Foundation EP1 (LTR) version 19.8.13.1000
Current version as of 1/15/2020

OnBase Foundation EP2 version 19.12.2.1000
Current version as of 1/15/2020

Kofax Transformation Modules 6.2.1.15
6.2, Service Pack 1, Fix Pack 15
Released 12/17/2019

Kofax Kapow 10.3.2.7
10.3, Service Pack 2, Fix Pack 7
Released 12/3//2019

Kofax Kapow 10.3.0.9
10.3, Fix Pack 9
Released 12/9/2019

Kofax TotalAgility 7.7.0.2
7.7, Fix Pack 2
Released 12/16/2019

Kofax TotalAgility 7.6.0.5
7.6, Fix Pack 5
Released  12/3/2019

Kofax TotalAgility 7.5.0.18
7.5, Fix Pack 18
Released  12/18/2019

Kofax TotalAgility 7.3.2.22
7.3, Service Pack 2, Fix Pack 22
Released 1/14/2020

Team News: All Star Adds New Validation Services Supervisor

Here we grow again! All Star Software Systems is pleased to announce that Gayelynn Miller has been promoted to the role of Supervisor for a newly created Validation Services department.

Gayelynn Miller
Supervisor, Validation Services

As someone who has experience on the business side of Operations, Gayelynn is prepared to take the ball and run with it. So when the opportunity arose to step into a Supervisor role for All Star’s Validation Services, she dove right in.

Gayelynn heads up the new team who works on a tight schedule to validate and quickly turn around customer data to ensure it is clean, accurate and ready for analysis when the customer needs it.

When asked about Gayelynn’s role at All Star, Monica Lee, Director of Operations said, “Gayelynn comes to us from an extensive background in accounting and is extremely versatile. She is our “go to” person if you need a resolution. She is incredibly organized and kind-hearted. We are very fortunate to have someone as dedicated as “Lynn” managing our Validation Services Department. She is the type of “All Star” that we look for, as she is willing to help where needed, regardless of her job description and doing so with a huge smile.”

When not in work mode, Gayelynn has fun racing her 1999 Roush Mustang on the quarter mile dragstrip, spending time with family and watching movies.