Archive Solutions for ServiceNow
Through our work with ServiceNow customers, we’ve learned one truth: storage fees add up fast. Every file attached to a record consumes space in your CRM, inflating costs and slowing performance. But here’s the good news—when you archive those documents into OnBase, there are no storage fees. Attach as many files or URLs as you need, and OnBase keeps them secure, compliant, and retrievable without impacting your ServiceNow storage bill.
Stop paying for storage. Archive smarter with OnBase.
Why Archive Into OnBase?
- Eliminate costly storage fees: Off-load ServiceNow attachments into OnBase—instantly reducing operating costs.
- Keep your CRM lean and fast: ServiceNow stay focused on business data while OnBase manages the documents.
- Retrieve anywhere: Documents remain accessible in ServiceNow (via association) and fully retrievable in OnBase (web, Outlook, mobile, portal).
- Protect compliance: Apply OnBase’s retention, audit, and security policies consistently across all archived content.
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What Is Accounts Payable Invoice Automation (APIA)?
Accounts payable invoice automation (APIA) refers to the use of technology, like invoice processing automation software, to handle accounts payable tasks. Instead of manually entering and verifying invoices, systems perform these actions automatically.
APIA software accelerates the entire invoice cycle, from receipt to approval, ensuring accuracy and consistency. By utilizing invoice automation software, businesses minimize errors and reduce processing time. This technology enables seamless tracking and management of invoices, promoting efficient cash flow management.
Accounts payable invoice automation software also offers various accounts payable automation solutions that streamline workflows and enhance productivity. By eliminating manual steps, employees can focus on higher-level tasks, like strategic planning, while the software handles routine activities.
How Does Accounts Payable Invoice Automation Work?
Accounts payable invoice automation uses invoice processing automation software to streamline the entire invoicing process. It starts with the digital capture of invoices through scanning or electronic data interchange (EDI). Optical character recognition (OCR) then extracts relevant data, converting it into a structured format.
Once the data is captured, invoice automation software validates the information against purchase orders and receipts. If inconsistencies arise, the software flags them for review. Approved invoices automatically enter the workflow for further processing, with rules-based engines directing them to the appropriate personnel for approval.
Accounts payable invoice automation software integrates with your enterprise resource planning (ERP) system, ensuring seamless data transfer. This eliminates manual data entry, reducing the risk of human error and speeding up the process. Automated notifications and reminders keep the workflow moving, ensuring timely approvals and payments.
Additionally, real-time tracking and reporting capabilities offer transparency. You'll gain insights into payment statuses and cash flow, aiding in strategic decision-making. By adopting accounts payable invoice automation, businesses can enhance operational efficiency, ensure compliance, and improve financial oversight.
What are the Benefits of AP Invoice Automation Software?
Embracing accounts payable invoice automation software offers numerous advantages to your business. It significantly accelerates the invoice cycle, enhancing accuracy and consistency while minimizing errors. The streamlined workflows and seamless invoice tracking improve cash flow management, allowing your employees to concentrate on more strategic tasks.
With digital invoice capture and advanced data extraction, inconsistencies are promptly flagged for review, ensuring a smooth approval process. Integration with enterprise resource planning systems reduces manual entry risks and speeds up processes, while automated notifications and real-time tracking provide essential transparency.
Ultimately, implementing AP invoice automation leads to better operational efficiency, compliance, and financial oversight. This technological advancement not only optimizes your accounts payable processes but also contributes to the overall enhancement of your business performance.
FAQ
Implementing a ServiceNow-to-OnBase archive raises important questions about storage reduction, user access, and long-term compliance. From user experience to retention policies, here’s what you need to know before getting started.
Ready to see it?
Let’s tailor a quick prototype with your data model and governance requirements.
