OnBase ONE Platform – Enterprise File Sync and Sharing (EFSS)

ShareBase is an enterprise file sync and share product and is an ideal extension to your OnBase solution. ShareBase gives organizations the ability to maintain ownership and control the entire process. ShareBase is hosted in a cloud specifically designed for content management, allowing you to share files with confidence.

Automate Sharing. Empower Users. Retain Control.

ShareBase is designed specifically for your enterprise because it allows you to:

  • Extend your OnBase solution – share and collaborate automatically as part of your business processes.
  • Retain corporate control – easily transfer and revoke ownership of shared folders as employees leave or change roles.
  • Share with confidence – always know where your data is located and that it is never co-mingled with the data of other organizations. Have multiple storage areas with unique encryption keys for each area.

Empower Your Workforce

Access, collaborate and share your documents from any device with people inside or outside your organization.

Keeps You in Control

Your organization retains control of all content being shared. Easily transfer ownership of shared folders when users change roles and easily revoke rights when users leave. Provides an audit trail to see who has accessed what and when.

Share with Confidence

Hosted in our cloud, your data is never co-mingled with anyone else’s. You’ll know exactly where your information is located. Your organization’s data is encrypted to ensure only you can access it.

Optimized for OnBase

Adds file sync and share to OnBase processes. Share documents outside of OnBase automatically according to business rules, collaborate with external users and seamlessly add content back into OnBase.

The Top 5 Facts Your CIO Needs to Know About ShareBase

ShareBase gives you the functionality you need, while ensuring your organization retains control of the shared information. So how do you convince your CIO to adopt ShareBase? Start with these five facts your CIO needs to know about ShareBase:

1. Role-based Security
Your IT department can decide who uses ShareBase and who doesn’t. Authorize individuals to share only with other ShareBase users or with anyone. Because the solution utilizes corporate-only email addresses, your organization retains ownership of all shared content. Your IT department can see every email address content has been shared with.

2. Revocation of access when users leave
ShareBase allows for easy revocation of user rights during the separation process. This protects the organization by disabling accounts for users – once they leave, they should no longer have access to the information.

3. Simple transfer of ownership during personnel transitions
When a ShareBase user changes roles, the administrator easily reassigns users to their shared folders.

4. Private hosting in our cloud, not a public-shared cloud
ShareBase is hosted in a cloud specifically designed for content management in data centers strategically located across the globe. You will know exactly which region and datacenter your information is located and backed up. Your organization’s data will never be co-mingled with another company’s and is protected with an encryption key unique to your organization.

5. Interacts with your OnBase solution
Enables automated document sharing as part of your business processes. This reduces bottlenecks caused by the manual copying and pasting of files.

ACCELERATING Business Processes